The Greater New York Music Library Association: Home

Article I. Name

This organization shall be known as the Greater New York Chapter of the Music Library Association.

Article II. Purpose

In addition to promoting the purpose of the national Music Library Association, Inc., the purposes of this Chapter shall be:
1. To stimulate professional activities among the members
2. To encourage cooperation among the institutions in this area with music collections.

Article III. Membership

Section 1. Membership to this Chapter is open to:
- All members of the national Music Library Association;
- Students who are interested in music librarianship;
- Persons interested in and sympathetic to the activities and objectives of this Chapter.
Section 2.Those persons eligible for membership shall be considered members upon payment of dues.

Article IV. Officers

Section 1. The officers of the Chapter shall be a Chair, Vice-Chair, and Secretary-Treasurer.
Section 2. Election of officers:
- At least two (2) months before the spring meeting, the Chair shall appoint a Nominating Committee of three members to nominate candidates for the offices in the Chapter.
- At least two (2) weeks before the spring meeting, the Nominating Committee and the Secretary-Treasurer shall inform the members of the nominees presented in the form of a ballot. The ballot shall be marked and returned to the Secretary-Treasurer at any time up to the opening of the spring meeting.
- The newly-elected officers shall take office at the end of the meeting at which they are elected.
Section 3. The terms of office shall be two years. There is no limit on the number of times a person may be elected to the same office, but no one may serve two successive terms.
Section 4. The duties of the officers shall consist of those stated in Robert's Rules of Order, when applicable. In addition, the Vice-Chair shall be responsible for initiating and coordinating Chapter programs.

Article V. Meetings

Section 1. There shall be a minimum of one fall and one spring meeting per year. Additional meetings may be called at the discretion of the Chair or at the request of a majority of the members present at any meeting.
Section 2. Ten (10) percent of the membership shall constitute a quorum.

Article VI. Dues and assessments

Section 1. The payment of dues shall be required of all voting members of this Chapter.
Section 2. The dues may be raised or lowered by a two-thirds majority of voting members. Proposed changes in dues must be submitted to all members by ballot.

Article VII. Standing Committees

Section 1. All Standing Committees shall have at least three members.
Section 2. The Chair of each Standing Committee shall be appointed by the Chapter Chair.
Section 3. The Chair of each Standing Committee shall select the members of his or her Committee.
Section 4. The Standing Committees and their duties shall be as follows:
- Nominating Committee. The Nominating Committee shall submit a slate of candidates to the Chapter Chair for approval in time to be submitted to the membership two weeks before the spring meeting.
- Publications Committee. The Publications Committee shall encourage and take charge of publications of the Chapter. It shall also be a liaison with the national organization.
- Membership Committee. The Membership Committee shall encourage non-members to join this Chapter by making the Chapter's activities and objectives as widely known as possible.
Section 5. Special committees may be created by the Chapter Chair.
Section 6. The term of all committee members and chairs shall expire at the end of the term of office of the Chapter Chair.

Article VIII. Rules of Order:

Section 1. The Constitution, By-Laws, and decisions of the Executive Board of the national Music Library Association take precedence over the By-Laws and decisions of this Chapter.
Section 2. Procedure not provided for in these By-Laws shall be governed by Robert's Rules of Order.

October 1974; Revised 1981 by Barbara Hampton Renton and Walter Gerboth